In a fixed-price contract project, tracking changes to the project scope is crucial. Werx has devised a three-step process to facilitate this task from the field to the next pay application.
Extra Work Authorization
The first step is to create an Extra Work Authorization (EWA) when the client requests work that falls outside the scope of the contract. An Extra Work Authorization (EWA) is typically utilized when a client requests additional work from a user while they are on the job site. The Werx Field App can be used by the team in the field to quickly generate an EWA and obtain client authorization on the spot. Note that an EWA only documents the requested work, and prices are not associated with it at this stage.
Change Order Request
Once the EWA is signed, the project manager can use the information to create a Change Order Request. The manager can edit the work requested and add pricing information to it. Multiple EWAs can be combined into a single Change Order request. This document is then sent to the client as a REQUEST to send an official Change Order to the contract.
Change Order
When the client receives the Change Order request, they can respond by sending their own official Change Order document and number. Alternatively, they can approve the Change Order request, automatically generating a Change Order for the project. A client may choose to combine multiple Change Order Requests into a single Change Order. The completed Change Order is then added to the schedule of values as a new line and is treated the same way as other items on pay applications.
